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Vacancy Announcement No: UPU/23/G5/FT-C/394
Title: Assistant, Latin America, Caribbean and Postal Sector Modernization Programme
Grade: G5
Type of contract: Fixed-term (Core) Appointment
Duration: Three years
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Publication Date:
24 March 2023
Application Deadline:
9 April 2023
Selection in Progress
Organizational Unit:
Development and Cooperation Directorate (DCDEV)
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
This is a vacancy in the General Service category for which local recruitment procedures apply in accordance with the Staff Regulations of the International Bureau of the Universal Postal Union. In this regard, vacancies in the General Service category shall be filled by recruitment of candidates residing as near to the headquarters of the Union as possible. Where this is not possible, recruitment shall be made having regard to its financial implications. Candidates shall be solely responsible for any travel or other expenses incurred in order to participate in the recruitment process or, upon selection, take up the appointment. Staff members subject to local recruitment shall not be eligible for the allowances and benefits exclusively applicable to international recruitment.
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With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
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1.1 Support associated with implementation of technical cooperation projects
a. Assist the CO-PM / ER with :
- Help to prepare the documents associated with the projects,
- Help to prepare reports on the financial status of projects and their implementation,
- Take part in the review of various financial documents according to the line manager's instructions.
- Use of an internal IT tool for project management
b. External/internal consultants' missions:
- Prepare recruitment files, as well as instructions and reference documents,
- Perform administrative and financial tasks (Cost estimates, insurance, travel formalities, end-of-mission accounts, etc.),
- Format and distribute meeting reports.
c. Perform administrative and financial tasks with respect to individual and/or group fellowships (monitoring of costs and bills and liaising with the UNDP).
d. Prepare request for purchasing equipment.
1.2. Traditional secretariat
- Manage the program's flow of correspondence and draft certain documents according to IB's standards.
- Make logistical arrangements for meetings (invitations, documents, meeting room reservations, etc.).
- Manage and keep up to date the program's various databases (projects, budget information, statistical data shared with other directorates) and mail flows, etc.
- Translate on request internal notes and documents.
- Submit documents for translation, liaising with the various logistics services (production, dispatch, etc.).
- Locate, prepare and keep up to date the program's documents.
- Manage and update information in the country sheets.
- File and archives paper and electronic documents.
Give support to other programs within DCDEV.
2. Work relating to the Regional Project Coordinators for the region concerned
- Manage the files relating to their missions to other countries and visits to the International Bureau (IB).
- Coordinate the logistical aspects of their missions.
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QUALIFICATION AND SKILLS REQUIRED |
Education:
Achieved secondary-level studies (CFC or similar) with secretarial or commercial or other related training essential. An experience in an international environment and/or in assistantship related to project management is an asset. |
Experience:
Achieved secondary-level studies with secretarial or commercial training (CFC or similar). |
Technical knowledge:
1. Proficiency in documents presentation and formatting techniques.
2. Proficiency with standard office tools
3. Sound knowledge of project management tools and procedures.
4. Sound knowledge of financial management and reporting procedures in respect of projects.
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Skills and abilities / competencies:
1. Ability to work independently and as part of a team.
2. Ability to organize and manage priorities.
3. Adaptability and flexibility.
4. Ability to work in a multicultural environment, ethical awareness.
5. Discretion and tact.
6. Communicator.
7. Awareness of results and costs.
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Language skills:
Proficiency in Spanish
Proficiency in French or English. Working knowledge of the other language is an asset
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Additional Information:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau.
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Priority shall be given for an internal promotion.
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Candidates might be considered for other similar posts (for a period not exceeding one year).
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The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence.
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Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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The UPU is committed to securing the highest standards of efficiency, competence and integrity for its staff members. In this regard, candidates under serious consideration for selection may be subject to satisfactory background checks aimed at validating the educational and professional background records as indicated by candidates in their respective application forms. At the discretion of the UPU, such background checks may also be extended to include criminal records, disciplinary measures, sexual exploitation and abuse, and professional license check validation.
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Annual salary:
(Net of tax)
77,571 CHF
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| The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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| For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Selection in Progress |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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