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Vacancy Announcement No: UPU/22/P3/FT-C/376
Title: Compliance Expert
Grade: P3
Type of contract: Fixed-term (Core) Appointment
Duration: Three years
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Publication Date:
22 September 2022
Application Deadline:
2 November 2022
Selection in Progress
Organizational Unit:
Postal Operations Directorate (DOP )
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
Provision of expertise:
- Under the supervision of the programme manager, the incumbent will be responsible for the implementation of projects and proposals related to certification, compliance and process improvements;
- Conduct research and analytical studies in the areas of certification, compliance and process improvements;
- Provide expertise related to standards compliance.
1. In coordination with the International Bureau’s Postal Technology Centre, development of IT solutions for certification, compliance and process improvements:
– Design new IT solutions as needed;
– Develop and maintain centralized IT solutions such as compliance measurements, centralized accounting, etc.;
– Perform data analysis, provide on-demand data queries.
2. Provision of compliance expertise:
- Assess standards compliance results and proactively detect and raise data quality issues;
- Keep abreast of business priorities (such as electronic advance data (EAD), transport) and prioritize efforts accordingly;
- Propose adjustments to compliance checks when considered relevant;
- Liaise with designated operators (DOs) to assist them with compliance issues;
- Promote the participation of DOs and airlines in the UPU compliance programme.
3. Provision of support to the programme manager in the areas of certification, compliance and process improvement:
- Assist the programme manager with substantive and sensitive tasks to ensure achievement of the programme's goals;
- Contribute to the work of the POC bodies responsible for compliance;
- Provide expertise on possible process improvements based on compliance-related technology;
- When relevant, manage surveys or questionnaires relating to the programme; compile and analyze results;
- Work closely and share information with other IB programmes linked to compliance, specifically in the areas of Customs, security and standards.
4. Provision of secretariat to UPU bodies:
- Assist with/contribute to the preparation and organization of the meetings of the POC/CA or Congress committees and ad-hoc groups, providing support with tasks such as production, gathering and distribution of documents, briefings, presentations and exchanges of information, public-speaking, report drafting, etc.);
- Provide guidance to the assistant assigned to the programme in the area of compliance support services for the relevant POC/CA committees, standing groups and task forces.
5. Representation (within the framework of authority given by supervisors):
- Liaise with national authorities and regional and international bodies in knowledge sharing and exchange in the areas relevant to the programme;
- Participate in external meetings of a technical nature with expert groups; attend inter-agency or similar meetings and workshops for the transfer of information, gathering of data, and sharing of results and best practices relevant to the issues covered by the programme.
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QUALIFICATION AND SKILLS REQUIRED |
Education:
University degree (Bachelor or equivalent qualifications) in one of the following areas: management, logistics or information technology (IT). |
Experience:
At least five years of proven experience in the data management in international postal business. |
Technical knowledge:
1. IT skills:
- Architecture skills: ability to determine and design adequate IT solution to answer business needs;
- Ability to translate business requirements into functional and technical design;
- Ability to develop web-based IT solutions and modify existing web-based solutions, with focus on robustness and user-friendliness;
- Ability to design and maintain complex databases, manipulate data, build complex queries in SQL and automate data processes; knowledge of MS SQL Server an asset.
2. Business-related knowledge and associated technical skills:
- Excellent knowledge of UPU standards, especially EDI standards;
- Good knowledge of the international mail process.
3. Project management skills.
4. Ability to work independently on technical matter; interest in the business aspects with the ambition to understand business needs and translate them into adequate IT solutions.
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Skills and abilities / competencies:
1. Ability to work in a multi-cultural environment.
2. Ability to plan, organize and carry out activities independently.
3. Analytical skills.
4. Results-oriented.
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Language skills:
Proficiency in English or French. Working knowledge of the other language would be an asset.
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Additional Information:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau.
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Priority shall be given for an internal promotion.
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Candidates might be considered for other similar posts (for a period not exceeding one year).
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The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence.
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Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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Annual salary:
(Net of tax)
62,692 USD
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Post adjustment:
73.5 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. |
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| The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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| For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Selection in Progress |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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