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Vacancy Announcement No: UPU/22/G3/ST/351
Title: Assistant
Grade: G3
Type of contract Short Term Appointment
Duration: Three months
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Publication Date:
10 March 2022
Application Deadline:
18 March 2022
Vacancy Filled
Organizational Unit:
Logistics Directorate (DL)
Spanish Typing Pool/Liaison with the STES and STRU
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: 4 April 2022
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Organizational Context:
This is a vacancy in the General Service category for which local recruitment procedures apply in accordance with the Staff Regulations of the International Bureau of the Universal Postal Union. In this regard, vacancies in the General Service category shall be filled by recruitment of candidates residing as near to the headquarters of the Union as possible. Where this is not possible, recruitment shall be made having regard to its financial implications. Candidates shall be solely responsible for any travel or other expenses incurred in order to participate in the recruitment process or, upon selection, take up the appointment. Staff members subject to local recruitment shall not be eligible for the allowances and benefits exclusively applicable to international recruitment.
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With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
Prepare internal and external documents for publication, in accordance with the organization's standards. When standing in for the Head of Service, coordinate translation requests between the International Bureau and the decentralized translation services in Montevideo (STES) and Moscow (STRU) to ensure requests are processed and published.
- Check typing work
- Ensure that documents and publications are presented in accordance with the templates used in the other language versions
- If required, edit correspondence in Spanish
- Provide files and master copies of documents and publications to be printed
- Where necessary, request additional information from the document authors
- Manage documents processed by the service using the Pegasus electronic document management system
- Publish all Russian and Spanish document versions on the website
- Compile statistics and maintain the archives
- In the absence of the Head of Service, receive, coordinate and manage all translation requests for Spanish and Russian, and receive, distribute and follow up on all the texts translated by the STES (Montevideo) and STRU (Moscow) decentralized services.
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QUALIFICATION AND SKILLS REQUIRED |
Education:
Secondary education or equivalent technical or commercial studies |
Experience:
0 to 2 years' experience in an administrative support role |
Technical knowledge:
1. Very good knowledge of document formatting and typing
2. Very good knowledge of proofreading techniques
3. Very good knowledge of MS Word
4. Good knowledge of other MS Office tools (Excel and PowerPoint)
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Skills and abilities / competencies:
1. High degree of availability and flexibility
2. Precision and thoroughness
3. Customer focus
4. Team player
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Language skills:
Spanish mother tongue and good knowledge of English and/or French
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Additional Information:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau.
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Priority shall be given for an internal promotion.
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The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence.
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Candidates might be considered for other similar posts (for a period not exceeding one year).
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Monthly salary:
(Net of tax)
5,251.25
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| The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.
All applicants employed by postal entities and applying for a vacant position in the Professional (P) or Senior (D) category must be recommended and submitted through the competent postal authority.
Applications not satisfying this criterion may not be considered.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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| For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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