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Vacancy Announcement No: UPU/17/G3/FT-C/203
Title: Assistant, English Typing Pool 50%
Grade: G3
Type of contract: Fixed-term (Core) Appointment
Duration: 11 months
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Publication Date:
1 December 2017
Application Deadline:
12 January 2018
Vacancy Filled
Organizational Unit:
Logistics Directorate (DL)
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
Please note that this is a locally-recruited position, restricted to Swiss nationals and/or legal residents of Switzerland.
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
1. Prepare internal and external documents for publication, in accordance with the organization's standards, by: - accessing and sourcing working documents through the Pegasus system; - entering changes indicated by the translator/editor and checking the manuscript against the original to ensure accuracy and consistency; - transferring content of documents and publications to official IB templates; - formatting texts in accordance with IB standards, verifying page numbers, headings, tables of contents, etc., checking the layout of documents against the original manuscripts; - solving formatting problems, through an in-depth knowledge of word-processing tools (Microsoft Word, PowerPoint and Excel); - liaising with translators/editors and graphic designers to resolve queries; - managing the archiving process (renaming, replacing and updating of files; completion of titles; archiving.); - uploading of documents into the Pegasus system (correct insertion of titles, document numbers, all annexes and replacing all files if necessary); - uploading English documents prepared for the Union's bodies to the online database; - creating new English templates and updating existing ones; - as required, transcribing texts from audio recordings.
2. Perform proofreading of formatted documents to ensure quality and accuracy by: - checking that the final text corresponds to the original text in terms of page and paragraph numbers, headings, table of contents, graphics, spelling and ensuring consistency with the in-house style guide, etc.; - ensuring that annexes and references are correct, and that annexes are attached. - submitting documents (manuscript and formatted version) for final proofreading.
3. Resolve queries from IB staff (authors and their colleagues) to facilitate effective communication among departments by: - informing requesters of document status and location; - helping to fix formatting problems in their documents.
4. Ensure (on a rotating basis) the smooth running of the service in the absence of the Head of the Typing Pool by: - reporting to the Head of the Translation Service; - recording, preparing and distributing work with the necessary instructions; - establishing priorities, based on document deadlines and importance; - liaising with other typing pools to ensure that language versions match and are delivered on time; - keeping Typing Pool records up to date; - performing final proofreading of documents and publications; - returning final documents to the author and/or submitting them to the print shop with appropriate instructions.
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QUALIFICATION AND SKILLS REQUIRED |
Education: Secondary or equivalent commercial or technical studies |
Experience:
0 to 2 years' experience of clerical work |
Technical knowledge:
- Very good command of document formatting and typing - Very good knowledge of the IB standards for document presentation - Very good command of proofreading techniques - Very good command of MS Word - Good knowledge of the IT systems used by the language programmes (Pegasus) - Sound knowledge of MS Excel and PowerPoint - Very good command of English grammar and punctuation rules
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Skills and abilities / competencies:
- Receptiveness and high degree of flexibility - Sense of rigour - Customer orientation - Ability to work as part of a team
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Language skills:
Proficiency in English is required. Knowledge of the other language would be an advantage
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Additional Information:
Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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Monthly salary:
(Net of tax)
2,574 CHF
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The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form. All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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