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Vacancy Announcement No: UPU/17/P5/FT-C/179
Title: Coordinator Audit & Internal Control
Grade: P5
Type of contract: Fixed-term (Core) Appointment
Duration: Three years
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Publication Date:
17 May 2017
Application Deadline:
28 June 2017
Vacancy Notice Cancelled
Organizational Unit:
Executive Office (DIRCAB)
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
Under the supervision of the Director of Executive Office, the incumbent shall manage relations with the external auditors and shall coordinate the external audit work, as well as relations with the internal audit service (outsourced) and the United Nations Joint Inspection Unit, coordinating that work with the DFI and other UPU bodies; He/she shall organize and monitor the implementation of audit recommendations; oversee application of the IB's internal control system and manage activities related to the financial disclosure and declaration of interest exercise; In addition, the incumbent shall oversee application of the IB's ethics policy; IB procurement activities in terms of policy, procedures and rules and represent the IB to UPU bodies on subjects related to the areas of activity of the post. The incumbent shall also manage and develop the decision-making system for the General management (dashboard).
1. Internal and external audit
- Manage relations with the external auditors, the internal audit service (outsourced) and the United Nations Joint Inspection Unit: serve as the operational point of contact, manage the tender procedure (in case of renewal of the contract for the outsourcing of the internal audit service)
- Ensure, based on the Charter of internal audit, the disclosure of individual internal audit reports to authorised delegates of member countries
- Negotiate schedules and the content of agendas with the external auditors, discuss the annual action plan with the external partners, directors concerned and General Management
- Coordinate auditors' activities (before, during and after their visits)
- Prepare advice/guidance and proposals in writing on the basis of recommendations issued by auditors (internal and external) to directorates concerned and the Director General
- Propose action plans to implement external and internal audit recommendations
- Oversee level of implementation of recommendations and provide advice and assistance to directorates to ensure successful implementation
- Maintain on the UPU's website the page relative to the level of implementation of the recommendations
- Provide advice and guidance as expert in financial and/or audit areas
- Organize and lead training and working groups in area of expertise
2. Internal control system and Business Continuity plan:
- Oversee application of the internal control system (develop and oversee procedures and ensure their application) in areas related to financial risk and to risks related to the resolutions decided during the last Congress,
- Establish and supervise the production of management reports for IB management (decision-making tools), ensuring compliance with international standards (IPSAS)
3. Financial disclosure and declaration of interest exercise and ethics policy:
- Manage the annual process and draft an annual report to the DG and the CA on the basis of the report by the external service provider
- Oversee the IB's ethics policy: manage and develop the partnership with the IB ethics office (outsourced), ensure implementation of the associated standards/rules and procedures, develop related workshops/training jointly with the DRH and the ethics office
4. Procurement policy:
- Develop and/or update the rules, procedures and practices in the area of procurement, applicable IB-wide (with the exception of UNDP procedures strictly applicable to development and cooperation projects)
- Ensure their application
- Prepare annual reports on the IB's procurement activities
- Develop with the DRH workshops/training covering procurement activities
5. Decision-making system for the General Management (dashboard):
- Manage the dashboard for the General Management by regularly updating it, by implementing new relevant indicators and by reporting it to the General Management
- Supervise the development of the dashboard on an IT tools
- Prepare a potential transmission of the dashboard to IB's directorates and to outside stakeholders
6. Methodology:
- Coordinate the review of the existence of standardized processes and methodologies in the International Bureau
- Coordinate the development of new methodology of managing projects, ensure that it is applied, step by step in the whole organisation
7. UPU bodies:
- Prepare documents relating to the incumbent's area of expertise, for submission to the bodies of the Union (Congress, CA and POC) and contribute to those which his/her directorate must submit to those same bodies
- Present and comment on the documents during official meetings
8. Miscellaneous:
- Represent the UPU in external meetings on matters related to the area of activity of the post.
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QUALIFICATION AND SKILLS REQUIRED |
Education:
- Advanced university degree (master or equivalent) or first university degree (Bachelor or equivalent) in audit, finance, business administration or a related field
- Certificate IPSAS would be an advantage
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Experience:
With first university degree 12 years, and with advanced university degree 10 years of experience in finance, audit, procurement in an international environment |
Technical knowledge:
- Excellent knowledge of audit and business controlling
- Excellent knowledge of procurement
- Excellent knowledge of financial rules of the UPU
- Knowledge in the area of ethics
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Skills and abilities / competencies:
- Excellent judgement and decision making abilities
- Excellent leadership skills
- Ability to drive change and improvement
- Ability to create synergies inside and outside the UPU to enhance the delivery of the UPU's goals
- Aptitude à penser en réseau et à travailler en équipe
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Language skills:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau. For this post, proficiency in English or French is required. Knowledge of the other language would be an advantage. Training will be mandatory in order to acquire the required level of the second language in a reasonable time frame.
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Additional Information:
Annual salary:(Net of tax)
84,721 USD
Post adjustment: The percentage is to be considered as indicative since variations may occur each month either upwards or downwards without notice. As a reference, the post adjustment for the month of May 2017 is 81.1%.
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Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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| The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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| For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Vacancy Notice Cancelled |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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