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Vacancy Announcement No: UPU/17/P3/FT-NC/167
Title: Expert (Projects) Quality of Services Fund (QSF) (Full time)
Grade: P3
Type of contract: Fixed-term (Non-Core) Appointment
Duration: Three years
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Publication Date:
16 March 2017
Application Deadline:
28 April 2017
Vacancy Filled
Organizational Unit:
Development and Cooperation Directorate (DCDEV) QSF- Projects
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
Under the direct supervision of the QSF Programme Coordinator, the incumbent contributes to the implementation of QSF activities.
1. Responsibilities related to the QSF strategic planning and coordination - Act as back-up to the QSF-Project Coordinator in the management of the work of CA/POC group responsible for the development of the new QSF model. Prepare draft reports of CA/POC group meetings, - Collect and analyse information and data on postal trends and developments in geographical regions/country classification groups in respect of QSF Program, - Implement the work plan for QSF Programme, especially cross-directorate deliverables and prioritization of Common Fund projects, - Implement and manage performance of global projects funded by Common Fund and prepare progress reports. Assist in the preparation of yearly reports of QSF Common Fund to UPU Councils for governance evaluation and manage corrective/improvement actions directed by authorised bodies.
2. Activities relating to QSF Board of Trustees/QSF Governance Board - Act as Assistant Secretary to the QSF Board and back-up for QSF Programme Coordinator in his/her absence, to play the role as Secretary to the QSF Board of Trustees/QSF Management Board at its meetings, providing support to the Chair and Board members during these meetings, - Assist in presenting management reports for Common Fund global projects to the Board and highlight project implementation, - Assist in the organisation of quarterly meetings of the Board in consultation with Board members and Directorates of the International Bureau, - Draft documents or reports needed for UPU meetings (CA/POC/Congress), - Assess and propose improvement action plans to enhance the efficiency and effectiveness of the QSF Programme.
3. Management of QSF projects - Manage the end-to-end process for global projects funded by Common Fund, including the analysis and review of project proposal and preparation of summary sheets to ensure compliance to rules and procedures, suitability, financial viability and completeness. Communicate and guide participating countries to contribute to global projects, - Guide and check the preparation of project proposal summaries, fact sheets, inception reports and final reports for national projects. Undertake first level review of summary sheets and recommends projects to the QSF Programme Coordinator for submission to Board meetings, - Provide advice/assistance in resolving on-going technical or business issues to the team of assistants, verifies files executed by the team of assistants to ensure consistency with QSF procedures and rules, - Propose list of national/global projects that can be submitted to the Board for "fast-track" approval, to the QSF Programme Coordinator, - Analyse replies from designated operators following conditional approvals, and recommend unconditional approvals, - Process progress payments for global projects and submit to QSF Programme Coordinator for approval, - Assist in the analysis of the impacts of global projects and present analysis report to the Coordinator for the Board.
4. Activities relating to QSF-Finance - Compile information and data for the preparation of QSF annual budget and propose integrated resource planning for the QSF Programme, - Verify monthly disbursement of funds from Common Fund and sign all invoices relating to Common Fund projects. Present updates of project payments to the Board at every Board meeting, - Address financial audit issues and prepare draft responses to audit.
5. Responsibilities regarding information (QSF Practical Guide/Rules of Procedure) and publications - Review QSF Manuals and propose amendments/modifications/updates, as approved by Congress and in conjunction with the Board and the relevant bodies of the UPU. Organise the work undertaken to update and recast the QSF Manuals, - Undertake the work for the production of Annual QSF Report and Congress QSF Report, drafting the contents of Report, - Initiate and manage the updating of information for all media types (paper and electronic versions, both internal and public, UPU website).
6. Training activities - Analyse impacts of QSF training workshops vis-à-vis submission of new projects and implementation of the projects, and present report with recommendations to the Coordinator for the Board.
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QUALIFICATION AND SKILLS REQUIRED |
Education: First degree (Bachelor) in economics, financial management, international relations, corporate management or a related field. |
Experience:
Minimum of 5 years' relevant experience with a designated postal operator, United Nations agency or governmental organization. |
Technical knowledge:
- Knowledge in formulating business plans. - Knowledge of project management. - Knowledge of techniques relating to finance, impact assessment, accounting and management control.
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Skills and abilities / competencies:
- Analytical skills - High drive for results - A head for figures coupled with accuracy - Excellent communications skills - Ability to work in a multi-cultural environment, ethical awareness.
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Language skills:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau. For this post, proficiency in English or French is required. Knowledge of the other language would be an advantage. Training will be mandatory in order to acquire the required level of the second language in a reasonable time frame.
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Additional Information:
Annual salary:(Net of tax) 58,583 USD
Post adjustment: The percentage is to be considered as indicative since variations may occur each month either upwards or downwards without notice. As a reference, the post adjustment for the month of April 2017 is 81.1%.
This is a non-core post. This position will be in full compliance with the "Rules governing non-core staff".
The selected staff will participate in the UPU Provident Scheme and will be insured together with their recognized dependents against the risks of sickness and accidents.
This is a three years' contract which can be renewed if the services continue to be required in the future, the funds are available and/or the staff member's performance is satisfactory. However, this appointment does not automatically carry any expectancy of extension or renewal or of conversion to any other type of appointment. __________________________________________________________________________________ Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form. All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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