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Vacancy Announcement No: UPU/16/G4/ST/151
Title: Human Resources Administrative Assistant
Grade: G4
Type of contract: Short Term Appointment
Duration: Four months
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Publication Date:
22 September 2016
Application Deadline:
18 October 2016
Vacancy Filled
Organizational Unit:
Human Resources Directorate (DRH)
Staff Administration and Social Affairs (HR-ADMIN)
Duty Station:
Bern Switzerland
Scheduled date for taking up appointment: As soon as possible
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Organizational Context:
Please note that this is a locally-recruited position, restricted to Swiss nationals and/or legal residents of Switzerland.
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
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Main duties:
1. Assist in staff administration
- Draft and prepare standard letters/notes regarding conditions of service;
- Monitor contract deadlines and leave-related issues, and prepare notes as necessary;
- Prepare and finalize documents such as internal memoranda, administrative instructions and notes, for publication and/or distribution;
- Provide administrative assistance related to the updating of the Staff Rules and Regulations;
- Manage incoming/outgoing mail and documents (using Klastoo);
- Provide necessary administrative support relating to information searches, reports, staff lists, etc.;
- Prepare statistics and complete surveys, as requested.
2. Assist in the recruitment process
- Prepare announcements of vacancies;
- Assist in the administration of online tests and the organization of interviews;
- Prepare the acknowledgement of receipt of unsolicited employment applications;
- Prepare contracts according to specific instructions and conditions.
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QUALIFICATION AND SKILLS REQUIRED |
Education:
- Secondary education or equivalent, such as commercial studies or similar.
- A diploma or continuing education in the field of HR administration would be an asset.
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Experience:
Three years' initial experience as an HR assistant, preferably at a UN agency. |
Technical knowledge:
- Knowledge of general HR administration.
- Experience in using software for HR administrative management.
- Good knowledge of office software tools such as Word, Excel, Outlook, PowerPoint.
- Knowledge of the United Nations System would be an asset.
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Skills and abilities / competencies:
- Ability to work independently.
- Ability to establish good working relations with staff at all levels in an international environment.
- Discretion, ethics and respect for confidentiality
- Responsiveness.
- Rigour and professionalism.
- Ability to work as part of a team.
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Language skills:
Proficiency in English. Working knowledge in French would be an advantage.
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Additional Information:
Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process.
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Monthly salary:
(Net of tax)
5,615 CHF
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Applicants will be contacted directly if selected for written test. Additional testing/interviewing may be used as a form of screening. |
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| The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.
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Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.
Only candidates under serious consideration will be contacted. |
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Applications from women and member states are particularly encouraged.
The UPU promotes diversity and work-life balance. |
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| For further instructions regarding the online application process, please visit the UPU internet page at: https://upu.int/en/Universal-Postal-Union/Careers |
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Vacancy Filled |
This vacancy is shown for viewing only. It is not currently open for applications
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The UPU has a smoke-free environment
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